Legal Secretary

Job Title: Legal Secretary – Commercial

Job Purpose: To work within the Commercial department providing a high standard of administrative support and secretarial services.

Typical Activities:

Responsible for: –
• Dealing with all administrative duties relating to client transactions and secretarial requirements including but not limited to:
– Managing Fee Earner’s diary
– Preparing files for billing
– Screening incoming calls
– Typing of correspondence, photocopying, filing and opening new files.
– Sorting and prioritising mail, emails and messages
– Dealing with client’s matters where appropriate
– Supporting in all areas of work where appropriate
– Preparing and submitting stamp duty forms
– Preparing and submitting Land Registry applications
• Provision of a reliable and efficient service to clients
• Provision of a professional & friendly service to clients with the ability to recognise when clients may be going through a         difficult process
• Preparation of straightforward legal documents
• Commitment to the LEXCEL & Investors in People standards, the requirements of the Law Society and to understand them.
• Being familiar with the basic requirements of the Solicitors Accounts Rules which affect the receipt and payment into the bank of cheques and the accounting of client’s monies.

Support with: –
• Liaison with clients and other parties to update and ensure awareness of transaction process at the appropriate times.
• Postal duties as required
• To support with reception cover as required

Essential and Desirable Skills, Experience and Qualifications

Essential:

• Experience of undertaking commercial property and development Legal Secretary work or Conveyancing work, or a keen interest and willingness to learn about Commercial work.
• To have the ability to remain calm, polite, and focused when dealing with different situations
• To have excellent communication skills both verbal and written
• The ability to build relationships and work collaboratively with all employees
• Sound general administrative experience
• Great attention to detail
• To enjoy a varied workload and working at pace
• To be able to produce a high standard of work when under pressure
• The ability to make sound decisions taking ownership when required
• To present in a professional manner
• To demonstrate flexibility in approach

Desirable:
• Legal Secretary Level 2 Certificate/Diploma
• Experience of Investors in People and LEXCEL accreditation
• The ideal candidate would have experience in submitting Stamp Duty and Land Registry
applications and of using the Land Registry portal.

Salary:

DOE